COMMERCIAL

1. Header & Branding

Company Name

Company Logo (Optional, < 1MB)

Company Address

Include Phone

Include Email

Include Website

2. Invoice & Shipping Details

Invoice Number

Invoice Date

Include Customer Ref.

Packing List Ref.

Include Your Tax/VAT ID

Include Buyer’s Tax/VAT ID

Include AWB / BL

Include Port of Loading

Include Port of Destination

Shipment Method

3. Parties & Addresses

Exporter / Seller Details

Consignee / Buyer Details

Include Notify Party

4. Goods Description

SKU	Description	HS Code	Origin	Qty	Unit Price	Net Wt (kg)	Gross Wt (kg)	Total

+ Add Item

5. Financials & Terms

Payment Terms

Incoterms®

Currency Symbol

Currency Code (e.g., USD)

Include Freight Charges

Include Insurance

Include Duties/Taxes

Bank Details

6. Legal & Enhancements

Reason for Export

Declaration StatementI hereby certify that the information contained in this invoice is true and correct and that the contents of this shipment are as stated above.

Notes / Packaging Details

Payment Link (for QR Code)

Include Authorized Signature & Seal

Generate & Download PDF

INVOICE PREVIEW

COMMERCIAL INVOICE

Invoice No:

Date:

EXPORTER / SELLER:

CONSIGNEE / BUYER:

Payment Terms:

Incoterms®:

Shipment Method:

Currency:

Packing List Ref:

SKU	Description of Goods	HS Code	C/O	Qty	Unit Price	Net Wt.	Gross Wt.	Total Price
Totals

Subtotal
TOTAL

Reason for Export:

Bank Details:

Notes / Packaging Details:

Declaration:

What is Commercial Invoice?

A commercial invoice is a legal export document used in international trade. It acts as a bill for goods from the seller (exporter) to the buyer (importer), detailing the transaction for customs clearance. It includes important information such as:

• Buyer and seller contact details
• Description of goods
• Quantity and unit value
• Total amount
• HS (Harmonized System) codes
• Country of origin
• Incoterms (e.g., FOB, CIF)
• Payment and shipping terms

📌 Purpose: Customs use it to determine import duties and taxes, and it’s often required for cross-border shipping and international compliance.

✉️ How Do I Send a Commercial Invoice?

Sending a commercial invoice is simple when using digital tools like InvoiceBuilder. Here’s how to do it step by step:

🧾 1. Create the Invoice

Use an invoice generator (like InvoiceBuilder) to enter:

• Seller/Buyer info
• Invoice number and date
• Product list
• Pricing, totals, and shipping details
• Incoterms and payment instructions

📥 2. Download or Export

Once completed, export it as a PDF file or a printable format.

📤 3. Send the Invoice

• Email: Attach the PDF and send to your buyer and freight forwarder.
• Customs: Submit a physical or digital copy to customs via your logistics provider.
• With Shipment: Include a printed invoice with your goods (inside the package or attached to the outside in a pouch).

💡 Tip: Always keep a copy for your records and confirm the buyer has received it.

❓What Is the Commercial Invoice Used For?

The commercial invoice is used to:

• Document the sale of goods between buyer and seller
• Assist customs authorities in calculating duties and taxes
• Facilitate international shipping
• Serve as proof of transaction for payment, dispute resolution, and legal purposes

A commercial invoice is essential for exporting goods internationally. It ensures customs compliance, helps with payment processing, and keeps your trade legally protected.